Free public tool

Calculate a catering event price

Enter your event costs and choose a target margin. You'll see a suggested total and price per guest, calculated by dividing estimated cost by one minus that margin. Change any input to test another price.

GuestsFood cost per guestStaff roleNumber of staffHours per personLoaded cost per hourInclude the employer costs you use when pricing a paid hour. Enter your own rate.RentalsTransportOther direct costsContingencyTarget marginMargin is profit as a share of the quoted price. It is different from a markup on cost.

Check your costs before quoting

You supply the costs for this estimate. Check your records and local requirements before you send a price; the calculator excludes sales tax, service charges and gratuities.

The public calculation is a preview. Saving an event requires a free beta account.